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The Google Drive connector indexes documents, spreadsheets, presentations, and other files from Google Drive using service account authentication with domain-wide delegation.

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What gets indexed

  • Google Docs
  • Google Sheets
  • Google Slides
  • PDFs
  • Text files
Only files with domain-wide read access are indexed.

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Setup

1

Connect to Grapevine

  1. In Grapevine, go to Integrations and click on Google Drive
  2. A service account will be automatically created for your organization
  3. Note the Client ID displayed on the screen
2

Configure domain-wide delegation

  1. Go to Google Workspace Admin Console
  2. Click Add new to create a new API client
  3. Enter the Client ID from Step 1
  4. Add the following OAuth scopes (comma-separated): 
    https://www.googleapis.com/auth/drive.readonly,
https://www.googleapis.com/auth/admin.directory.user.readonly,
https://www.googleapis.com/auth/admin.directory.group.readonly
  5. Click Authorize
3

Enter admin email

  1. Return to the Grapevine integration page
  2. Enter your Google Workspace admin email address
  3. Click Save Configuration
4

Indexing begins

Grapevine will automatically begin indexing your Google Drive content. The initial sync may take time depending on the size of your Google Workspace.

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Permissions

The Google Drive connector uses domain-wide delegation to access files:
  • Only files with domain-wide read access are indexed
  • Files must be accessible to your entire workspace domain
  • Private files (visible only to specific users) are excluded
  • Files shared only with specific people/groups are excluded

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Sync behavior

The initial indexing process may take time depending on the size of your Google Workspace. Real-time updates are configured automatically.
  • Initial sync - Begins automatically after setup completion
  • Ongoing syncs - Real-time updates keep your index current with changes
  • Deletions - Deleted files are removed from the index automatically

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Limitations

  • Only files with domain-wide read access are indexed
  • Files owned by suspended user accounts are not indexed
  • Folders are not indexed as separate entities
  • Trashed files are automatically excluded from indexing